Two published plans, one custom. Every plan audits 100% of line items and includes the pushback agent.
You only pay for employees who actually submit an expense in a given billing month. Read-only approvers and AP staff are always free.
A 650-person company with 380 travelling employees pays for 380, and only in the months they travel.
Active submitters per month
Approvers, AP staff and employees with no expenses that month are never counted.
200 to 500 employees
$1,020/ month
$12,240 billed annually
Full line-item audit and the Slack or Teams pushback agent for one entity.
At 420 active submitters
501 to 1,500 employees
$2,040/ month
$24,480 billed annually
Custom rules, ERP sync and duplicate matching across every card program.
At 420 active submitters
1,500 to 5,000+ employees
Custom
Annual contract, scoped to entities and volume
Multi-subsidiary governance, DCAA module, SSO and a dedicated success manager.
Includes
Volume pricing above 1,500 submitters
Leakage estimate assumes $1,140 average monthly T&E per active submitter, 8% of spend outside policy (midpoint of the 6% to 10% mid-market range) and 72% of out-of-policy dollars recovered through employee corrections and AP-approved deductions. Run the leakage calculator with your own spend.
GBTA puts the cost of correcting a single report with errors at $52 and 18 minutes. At a 19% error rate, a team processing 1,000 reports a month spends about 57 hours just on rework.
Source: GBTA expense management studies
Grouped by the four stages of the audit pipeline. Every row is live in production today.
| Capability | Mid-Market | Growth | Enterprise |
|---|---|---|---|
| Inspect & extract | |||
| Line-item OCR on receipts, hotel folios and flight PDFs | |||
| Multi-currency and non-English receipt reading | |||
| Backfill audit of prior submissions | 90 days | 12 months | 36 months |
| Itemized receipt request when only a total is attached | |||
| Audit & detect | |||
| Prebuilt policy rules | 40+ | 40+ | 40+ |
| Custom policy rules | 5 | Unlimited | Unlimited |
| Role-based executive policy tiers | |||
| Cross-card and cross-platform duplicate detection | |||
| Split-transaction velocity audit | |||
| IRS Accountable Plan substantiation checks | |||
| TCJA meal vs entertainment classification to ERP | |||
| FAR 31.205-46 / DCAA unallowable cost module | |||
| Client or contract-specific policy layers | Up to 10 | Unlimited | |
| Draft & buffer | |||
| Slack, Microsoft Teams and email pushback agent | |||
| AP approval queue for every outgoing message | |||
| Custom message tone and handbook clause library | Standard | ||
| Automated receipt chasing with escalation ladder | |||
| Resolve & report | |||
| Expense platforms connected | 1 | 3 | Unlimited |
| ERP sync (NetSuite, QuickBooks Online, Workday, Sage Intacct) | 1 ERP | Up to 3 entities | Unlimited entities |
| Repeat-pattern and department trend reporting | |||
| Partial reimbursement and payroll deduction workflow | |||
| Audit evidence export for external auditors | CSV | CSV + PDF | CSV + PDF + API |
| Security & support | |||
| SOC 2 Type II, 256-bit encryption, PAN masking | |||
| Google and Microsoft SSO | |||
| SAML SSO and SCIM provisioning | |||
| Data residency choice (US or India) | |||
| Uptime SLA | 99.5% | 99.9% | 99.95% |
| Support | Email, 4-hour response | Named onboarding lead | Dedicated CSM |
The parts that make Phyto Nex AI useful are never upsells. Plans differ by volume, custom rules and governance, not by whether we read the receipt.
Read the security overviewFolios, itemized checks, ride-share breakdowns and airline PDFs read at 99.4% field accuracy.
Clause-cited drafts your AP team approves before anything is sent.
Same spend across cards, reimbursements and colleagues, matched on amount, merchant and time.
Concur, Expensify, Ramp, Brex, Navan, NetSuite, QuickBooks Online and Workday.
Read-only connectors, PAN masking, 256-bit encryption and zero model training on receipts.
Substantiation and return-of-excess tracking aligned to IRC § 62 and Treas. Reg. § 1.62-2.
“We signed on a Monday. By the second Friday, Phyto Nex AI had recovered $3,118.40 in unallowable hotel incidentals and a duplicated Delta fare. The platform paid for itself in the first 14 days, and everything after that is margin.”
$58
Average cost to process one expense report
GBTA
19%
Of submitted reports contain errors or out-of-policy items
GBTA
6-10%
Of mid-market T&E spend falls outside written policy
Mid-market T&E analysis
Anything else, email sales@phytonexai.com.
An active submitter is any employee who submits at least one expense line, card transaction receipt or reimbursement request in a calendar billing month. Managers who only approve, AP and finance staff, auditors with read-only access and employees with no expenses that month are never counted. We read the count directly from your expense platform, and you can see it live on the billing page.
Yes, two ways. The free 50-receipt audit runs a full line-item audit on 50 recent reports and returns a findings report in under 10 minutes. The 14-day free production trial connects read-only to your live expense tool and audits every submission for two weeks, with the pushback agent available in draft mode so nothing is sent without your approval.
Connecting an expense platform, card feed and Slack or Teams takes about 15 minutes using read-only OAuth scopes. Mapping your written T&E handbook to Phyto Nex AI rules usually takes one working session of 60 to 90 minutes with your controller or AP lead. Most Mid-Market customers are auditing live submissions on day one and sending approved pushback messages by the end of the first week.
Yes. Beyond native connectors for Amex, Ramp, Brex, Navan and SAP Concur card programs, Phyto Nex AI ingests Visa VCF4, Mastercard CDF3 and bank SFTP files on a daily schedule. Growth and Enterprise plans can connect multiple card programs and match duplicates across all of them.
You pay the overage rate only for the extra active submitters in that month: $2.50 each on Mid-Market and $2.00 each on Growth. If you consistently land above the Mid-Market inclusion, the calculator above shows the point where Growth becomes cheaper, and we will move you automatically if you ask.
No implementation fee on Mid-Market or Growth. Monthly plans cancel at the end of any billing month. Annual plans are billed upfront at 15% off. Enterprise contracts are annual and include onboarding, policy mapping and security review support in the price.
No. Phyto Nex AI flags line items, classifies them and drafts the employee message. Your AP or finance team approves every outgoing message and every deduction. Final reimbursement decisions stay with your authorized managers, inside the expense platform you already use.
The DCAA module ships on Enterprise because it requires contract-specific policy layers, GSA, JTR and State Department per diem table sync, and unallowable account mapping in Costpoint or a similar project accounting system. Government contractors under 1,500 employees can still contract for Enterprise; pricing is scoped to submitter volume.
Connect Phyto Nex AI to your expense tool in 15 minutes and see what slipped past managers this month.
14-day free production trial. Read-only connectors. No card required.