The free 50-receipt policy leakage diagnostic
Give us 50 recent expense reports. Get back every hidden folio charge, duplicate and split transaction, with dollars at risk, in under 10 minutes.
Last diagnostic delivered
$8,365.56
at risk in 50 reports from a 640-person SaaS company
- Findings
- 10
- High severity
- 4
- Run time
- 8m 42s
What the diagnostic looks for
The same checks Phyto Nex AI runs in production, applied to the reports your managers already approved.
Most common finding
In diagnostics run this year, folio incidentals appeared in 41 of every 50 reports with a hotel stay. Average hidden amount: $73.18 per folio.
Hotel folio incidentals
Minibar, in-room dining, spa, movie rentals and resort fees buried inside folio totals.
Cross-card duplicates
The same fare or ride on a corporate card and an out-of-pocket report.
Split transactions
Purchases sliced minutes apart to stay under approval limits.
Alcohol and per-head caps
Wine and cocktails on client dinners, checked against attendee count.
Missing itemized receipts
Card slips without the itemized check IRC § 274(d) substantiation needs.
What lands in your inbox
Filter by category, open any finding to see the extracted line items and the message Phyto Nex AI drafted for AP to approve.
Policy leakage diagnostic, report PG-DX-20481
640-person SaaS company, September submissions
- Reports
- 50
- Line items read
- 412
- Run time
- 8m 42s
Dollars at risk by category
$8,365.56
across 10 findings in 50 reports
Line items extracted (F-0412)
Room rate x 3 nights $1,047.00 Occupancy tax and tourism fee $214.82 In-room dining, 11:42pm $96.50 Mini bar $38.90 Spa services $52.00 Self parking $37.00 Claimed $1,486.22 Drafted pushback, awaiting AP approval
Hi Jordan, thanks for submitting your San Francisco trip. Your Marriott folio includes $187.40 in in-room dining, mini bar and spa charges, which section 4.3 of the travel policy treats as personal. You can mark them personal for deduction or add business context, either takes about 30 seconds.
From connection to report
Request your diagnostic
We confirm by email within one business hour with a read-only connection link or a secure upload.
- Findings cite your own T&E policy clauses
- Dollars at risk by category, with line-item evidence
- Drafted pushback for each finding so you can judge the tone
- Your data deleted 30 days after delivery
About the diagnostic
Either a read-only connection to your expense platform (Concur, Expensify, Ramp, Brex or Navan), which takes about five minutes, or an export of 50 recent expense reports with receipt images attached. We also ask for your written T&E policy so findings cite your own clauses instead of generic rules.
No. The pushback agent stays off. Drafted messages appear in the report so you can see the tone, but nothing is sent to anyone. The diagnostic is visible only to the people you invite.
Receipt images and extracted data are deleted 30 days after the report is delivered unless you start a trial. Card numbers are masked to the last four digits at ingestion, and receipt data is never used to train models.
The most useful sample is the last full month of submissions from your highest-travel teams, usually sales and customer success. If you connect read-only, Phyto Nex AI selects the 50 most recent approved reports automatically.
Yes. There is no charge and no card required. An SDR walks you through the results on a 20-minute call if you want one, and the report is yours to keep either way.
Stop playing expense police. Put policy enforcement on autopilot.
Connect Phyto Nex AI to your expense tool in 15 minutes and see what slipped past managers this month.
14-day free production trial. Read-only connectors. No card required.