Finance teams that stopped playing expense police
Four companies, four very different expense programs. Same result: every receipt audited, and AP out of the argument.
CloudScale Technologies
A 640-person SaaS company in Austin, TX
How CloudScale Technologies cut monthly expense audit time by 85% and recovered $34,000 in unallowable travel incidentals in 90 days
CloudScale's two-person AP team was spending most of every close clicking through Ramp receipts that managers had already approved. After connecting Phyto Nex AI read-only, the team moved from sampling to auditing 100% of line items, and stopped being the department that argued with account executives about bar tabs.
Read the CloudScale story- Reduction in monthly expense audit time
- 85%
- Unallowable travel incidentals recovered in 90 days
- $34,000
- AP review hours returned every week
- 23.6 hrs
- Flags resolved by employees without AP involvement
- 93.4%
Every story
Filter by industry. Each story covers the stack, the rules that mattered and what changed for AP.
CloudScale Technologies
B2B SaaS, Austin, Texas
How CloudScale Technologies cut monthly expense audit time by 85% and recovered $34,000 in unallowable travel incidentals in 90 days
85%
Reduction in monthly expense audit time
Brightwater Advisory Group
Professional services, Chicago, Illinois
How Brightwater Advisory Group stopped rebilling clients for out-of-policy travel and reclaimed 31 AP hours a week
31.4 hrs
AP review hours reclaimed per week
Meridian Federal Systems
Government contracting, Herndon, Virginia
How Meridian Federal Systems segregated $61,370 in unallowable travel costs before its incurred cost submission
100%
Travel vouchers screened against FAR 31.205-46
Kestrel Health Staffing
Healthcare staffing, Nashville, Tennessee
How Kestrel Health Staffing brought per diem, stipend and travel compliance to 1,380 clinicians across 41 states
$47,915
Over-per-diem and duplicate claims recovered
What changed, across all four
$355,765
Out-of-policy spend recovered, segregated or stopped before client rebilling
85.7 hrs
AP and finance review hours returned every week, combined
93.1%
Average share of flags employees resolved themselves, where measured
0
Reimbursements denied without an AP or finance approval
“DCAA doesn't ask whether you caught the big items. They ask how you know you caught the small ones. Being able to show a screening log for every voucher, with the FAR cite on each segregated line, changed that conversation.”
Gregory Ashworth, Director of Contracts and Compliance, Meridian Federal Systems
Read the Meridian storyYour finance team could be the next story.
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