Read the line items inside the receipt, not just the total.
Click any folio line. Phyto Nex AI separates lodging and tax from minibar, movies, room service alcohol and parking before anyone approves the total.
folio_8841.pdf, page 1 of 2
HARBORLINE HOTEL CHICAGO
401 N Wabash Ave, Chicago IL 60611
Folio 0088412
Rm 1416, 2 nights
- MB 99.3%
Selected line
Minibar
$41.80
Minibar is personal under handbook 4.3(b). Includes 2 spirits miniatures and snacks.
- Claimed as Hotel
- $698.98
- Flagged or review
- $184.54
The summary receipt illusion
A $240 hotel total and a $180 restaurant bill both look reasonable on an approval screen. Managers approve them in seconds. Here is what was printed underneath.
Hotel, Austin, 1 night
$240.18
- Room rate $159.00
- Occupancy tax $27.75
- Minibar $22.40
- Room service $16.04
- Pay-per-view $14.99
Restaurant, Denver, 2 internal attendees
$180.64
- Food $96.50
- Tax and tip $32.14
- Wine and cocktails $52.00
Analysis of mid-market T&E spend finds 6% to 10% of travel and entertainment spending falls outside policy, and most of it looks exactly like this: legitimate totals with a few personal lines inside. Total-level checks cannot see it by design.
Hotel folio parsing, charge by charge
Every property formats folios differently. Phyto Nex AI maps hundreds of folio codes from Marriott, Hilton, Hyatt, IHG and independent properties into ten charge classes, then applies your policy to each class.
| Charge class | Folio codes seen | Default treatment | You can set |
|---|---|---|---|
| Room rate | RM, ROOM, ACCOM | Reimbursable up to the city cap | Cap by city tier and role |
| Occupancy and lodging tax | TX, STATE TAX, CITY TAX, TOT | Reimbursable with the room | Always follows room treatment |
| Resort or destination fee | RSF, DEST FEE, AMEN | Reimbursable when mandatory | Flag if optional or over $40/night |
| In-room dining | IRD, RS, ROOM SVC | Split into meal and alcohol | Meal per diem and alcohol rule apply |
| Minibar | MB, MINI BAR, HONOR BAR | Personal by default | Allow water and snacks under $10 |
| In-room entertainment | PPV, MOVIE, ENT | Personal | Fixed |
| Laundry and valet | LD, LAUNDRY, VALET CLN | Reimbursable on 5+ night trips | Night threshold |
| Parking | PK, VALET, SELF PARK | Reimbursable with rental or personal car | Self-park guideline amount |
| Spa and fitness | SPA, GYM, SALON | Personal | Fixed |
| Early check-in, late checkout | ECI, LCO | Needs business reason | Auto-allow red-eye arrivals |
Restaurant checks, food separated from alcohol
Tax and tip are allocated pro rata between food and alcohol, then the per-person cap is checked against the attendee list. Change the attendees, the client toggle or the cap and watch the verdict move.
- Alcohol lines are identified by item, not by guessing from the merchant category.
- Attendees come from the expense entry; client attendees unlock your alcohol rule.
- Tax classification tags the food portion as a 50% deductible meal under IRC § 274(k).
Ostra, Boston, check 20417
- Oysters, dozen42.00
- Seared halibut38.00
- Ribeye, 14 oz54.00
- Grilled broccolini12.00
- Sancerre, bottle78.00
- Negroni16.00
- Espresso x29.00
- Subtotal
- 249.00
- Meals tax 7%
- 17.43
- Gratuity 20%
- 49.80
- Total
- 316.23
Attendees
Client attendee
Per-person dinner cap
- Food incl. tax and tip
- $196.85
- Alcohol incl. tax and tip
- $119.38
- Per person
- $105.41
Reimbursable $225.00, ask the submitter about $91.23.
Multi-page PDFs and crumpled phone photos, read the same way
Every document goes through the same five passes: image cleanup, layout detection, line extraction, line classification, and a sum check that reconciles extracted lines to the printed total.
99.4%
Line-item extraction accuracy across folios, checks, e-tickets and ride-share receipts
Our managers approved hotel totals for years. In the first month Phyto Nex AI read the folios underneath and found $14,000 in minibar and spa charges we had been reimbursing as lodging.
Renee AlbrightSenior Accountant, a 650-person SaaS company in Austin, TX
$14,000
Minibar and spa charges found inside summary folios
Line-item OCR questions
Across Phyto Nex AI's validation set of hotel folios, restaurant checks, airline e-tickets and ride-share receipts, 99.4% of individual line items are extracted with the correct description, amount and class. Every line also carries its own confidence score, and low-confidence lines go to AP review instead of being guessed.
Yes. Images are de-skewed, de-glared and contrast-corrected before layout analysis. Faded thermal paper is the hardest case; when a line falls below the confidence floor, Phyto Nex AI asks the employee for a clearer image rather than inventing a value.
Pages are stitched into one folio, carried-forward balances are de-duplicated, and the final balance is checked against the sum of extracted lines. A folio that does not reconcile to the claimed amount is flagged on its own.
Yes. Receipts in major European and Asian languages are read, and VAT or GST lines are identified separately. Amounts are evaluated in the original currency against currency-specific caps.
No. Receipt images and extracted data are never used to train models, ours or any subprocessor's. Images are encrypted at rest and retained for the period you configure.
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