Everything we know about expense policy, free
Policy templates, audit rule guides, IRS deadlines and benchmark data, written by controllers and tax specialists for finance teams.
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Audit readiness and defensible substantiation
Modern corporate travel and expense policy
- 1.0Purpose, scope and who approves what
- 3.2Lodging: nightly caps and folio incidentals
- 4.1Meals, attendees and the alcohol rule
- 6.0Receipts at $75, substantiation in 60 days
- 6.4Return of excess advances within 120 days
- 8.0Audit, clarification requests and exceptions
Download our 2026 Modern Corporate Expense Policy Template (Word + Notion ready)
34 editable clauses with recommended limits, IRS Accountable Plan language and the exact wording our customers use for clarification requests.
The library
Pick by the question you are trying to answer this week.
Flagship
12 industry T&E policy handbooks
Complete clause text, recommended limits and Accountable Plan language, from technology and healthcare to FAR and DCAA contractors.
- Technology & SaaS
- Healthcare & Life Sciences
- Professional Services & Consulting
- Manufacturing & Field Operations
- Government Contractors (FAR & DCAA)
- Financial Services
- Nonprofit
- +5 more
IRS Accountable Plan guide
IRC § 62, the 60 and 120-day safe harbor and the $75 receipt rule.
19%
of expense reports contain errors (GBTA). See every benchmark with sources.
15 policy rule guides
- Alcohol without a client attendee
- Missing receipt at or above $75
- Late substantiation beyond 60 days
- Duplicate expenses across cards and reports
Glossary of 54 terms
Folio, M&IE, MCC codes, FAR 31.205-46, return of excess and more, with search.
AP automation masterclass
Next: Reading the folio: catching hotel incidentals before they post, Thu, Oct 22, 2026
Leakage calculator
Estimate out-of-policy spend and the AP hours an automated audit gives back.
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$52 + 18 min
to investigate and correct one report with errors
GBTA
6 to 10%
of T&E spend falls outside written policy
Mid-market T&E analysis
14 months
median run time of an expense reimbursement scheme
ACFE Report to the Nations
The Spend Controller
Monthly expense audit benchmarks, fraud detection case studies and corporate finance playbooks. One email, first Tuesday of the month.
- Benchmarks
- GBTA and ACFE figures translated into AP hours and dollars
- Case files
- One anonymized fraud or leakage pattern, start to finish
- Playbooks
- Policy clauses, pushback scripts and close checklists you can copy
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Read by controllers, AP leads and CFOs at mid-market companies.
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